We’re looking for a proactive and detail-oriented Office Administrator to join our team. This is a dynamic role that offers the opportunity to shape and evolve the position, making it your own. You’ll be the backbone of our office operations, ensuring everything runs smoothly and efficiently. Due to the nature of the role, we are looking for somebody fully office-based. We are seeking either a full-time person, or a 3/3-day job share.
Benefits
- Competitive salary scales, reviewed annually
- Full-time or part-time (job share) considered
- Salary sacrifice electric car scheme (subject to meeting qualifying requirements)
- Additional paid leave across winter holidays
- Additional length of service leave after 3 years
- Comfortable, air-conditioned offices in a beautiful 16th century mill in the grounds of Dillington House with car parking
Key Responsibilities
- Administrative Support: Handle day-to-day administrative tasks including virtual filing, document management, and maintaining tidy and up-to-date business tools (CRM, project management systems, etc.). Processing holiday requests and managing sick leave.
- Accounts Payable & Bookkeeping: Assist with accounts payable, basic bookkeeping, and expense claims.
- Reception Duties: Answer incoming calls professionally and direct them appropriately.
- Hospitality & Events: Arrange hospitality for meetings and assist in planning and coordinating company events. Welcoming visitors to the office, providing refreshments.
- Office Supplies: Monitor and maintain office supplies inventory, placing orders as needed.
- Supplier Liaison: Coordinate with external suppliers including cleaners, maintenance providers, and other suppliers to ensure smooth office operations.
- Data Management: Ensure accurate data entry and upkeep across systems and tools.
- General Office and Facilities Coordination: Keep the office organized, welcoming, and running efficiently. Ensure health and safety compliance, including fire drills, first aid kits, and risk assessments. Liaising with suppliers. Ensuring office is clean and tidy.
- Ad Hoc Tasks: Support various departments with administrative needs as they arise.
What We’re Looking For
- Strong administrative and organisational skills.
- Excellent attention to detail and accuracy.
- Proficient Office 365 skills (Word, Excel, PowerPoint)
- Ability to take initiative and work independently.
- Comfortable shaping the role and suggesting improvements.
- Good communication skills, both written and verbal.
- A team player with a positive, can-do attitude.
Desirable but Not Essential
- Bookkeeping experience and/or qualifications.
- Previous experience in a similar office management or administrative role.
- Experience with CRM systems and office systems (e.g., SharePoint, Jira).
Salary range
£27-31k depending on experience.
Please register your interest via email: [email protected]
